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Job Description: Accounts Payable Manager
Job Location: St. Louis, MO


General Summary:

Provides administrative and management support to the Accounting Department.  Areas of responsibility may include but are not limited to invoice processing, accounts payable check request auditing, accounts payable vendor compliance, customer service, and other duties as assigned.

Job Purpose:

Daily Vendor Invoice Entry

  • Maintain manual P.O. number assignment process
  • File new receivers & P.O.’s in the receiver files
  • Compare new invoices received with receivers
  • Code invoices as per P.O., established vendor coding or user approval direction
  • Enter invoices
  • Establish & maintain recurring payment information

Timberscan Maintenance

  • Responsible for all areas of Timberscan usage including implementation, training, user setup

Weekly Cash Disbursements

  • Review weekly aging to identify proposed disbursements and discuss with CFO
  • Trigger cash disbursement task and process checks for delivery
  • Attach payment information to vendor invoice & prepare for filing
  • Provide disbursement information to designated cash control associate

Vendor Maintenance

  • Establish & maintain strong vendor relations and conduct vendor calls in a professional manner
  • Apply internal controls & coordinate setup of new vendors & maintain existing vendor information in the Timberline system
  • Negotiate vendor terms & maximize time to pay and/or purchase discounts
  • Maintain files for unpaid invoices input, paid vendor invoices and batch reports

Other Tasks

  • Review & analysis of unrecorded liabilities and open receivers
  • Vendor statement reconciliations
  • Research & analysis as assigned



  • High school diploma or general education degree (GED)
  • Associates Degree in Business Administration preferred
  • Minimum five years accounts payable experience required
  • Previous responsibility for Accounts Payable function
  • Experience working with a construction-based ERP system
  • Working knowledge of Timberline/Sage 300 CRE system preferred
  • Construction industry knowledge
  • Organized/Attention to detail
  • Highly motivated with ability to multi-task
  • Problem-Solving and process improvement skills
  • Strong dedication & commitment to timely task completion & flexibility with hours to ensure task completion
  • Basic knowledge of Microsoft Outlook, Excel, Word

Communication Skills:

Strong written and verbal skills at all levels and dedication to internal customers


Supervisory Responsibilities:

1 direct report